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Memos & Guidelines Post New Entry

Implementing Rules & Guidelines on Membership Per Article II & Article III of the Amended By-Laws of the Association

Posted by Ranie on January 14, 2013 at 5:50 AM

(Adopted per BOD Resolution No. 52 Series of 2011)

(First Series)

Updated January 2012

 

RULE I: GENERAL MEMBERSHIP

 

Article I

Membership

 

Section 1: General Qualification

Any individual may qualify to become member of the association regardless of race, nationality and religion after complying and committing to the following, to wit;

a. Willingness to abide the rules and regulations of the association;

b. Willingness to adopt the values and teachings of the association;

c. Does not indulge or engage in any form of vices;

d. Must undergo pre-membership orientation-seminar; and

e. Has paid the required Membership Fee, Annual Fee and ID Application Fee.

 

Section 2: Guidelines on Candidate Membership

a. The interested person for membership to the association shall be called as Candidate Member (CM);

b. A Candidate Member, must submit Letter of Intent for Membership (LIM) through the Chapter or Sub-Chapter Secretary; the LIM shall be endorsed by the Sponsoring Missioner (SM);

c. After having submitted the Letter of Intent for Membership (LIM), an oral interview will be undertaken by the Committee of Three on Membership at the Chapter office (Chapter President, Chapter Vice President, Chapter Secretary);

d. The interview shall be based on the Guide Questions (GQ) and checklist prescribed by the General Secretary’s Office with corresponding Rating Scale on the responses of the applicant/s;

e. The applicants who passed the interview shall be scheduled to undergo the one-day Pre- Membership Orientation Seminar (PMOS).

f. The Seminar shall be conducted by an accredited Facilitator/Trainer on Membership, and authorized by the Committee of Three from the national office (Supreme President, Executive Vice President, General Secretary);

g. After the PMOS, the Candidate Member should take his Oath of Commitment and Allegiance (OCA) to the association through the Facilitator/Trainer; and signify his/her willingness to follow the rules and regulations, and live with the values and teachings of the association by signing the Book of Commitment and Allegiance (BCA) through the Chapter Secretary;

h. The Certificate of Attendance (COA) shall be issued to every Candidate Member (CM) who passed the PMOS;

 

Section 3: Guidelines on Application for Membership

a. The Candidate Member (CM) who pursue his intention for membership to the association will now be called as Applicant Member (AM);

b. The Applicant Member should now be given and fill-out the Membership Application Form (MAF) by the Chapter Secretary;

c. On Membership Application Form (MAF), the Applicant Member should attach the following;

    c.1 Certification of the Sponsoring Missioner to the Applicant Member, with his affixed LCCN, Membership Code, Missionary Code, and valid Mission Order Number, if a missioner of the applicant member do not have the foregoing requirements, he/she shall be opted to identify qualified missioner;

    c.2 Photocopy of Certificate of Attendance on PMOS;

    c.3 Photocopy of any two valid IDs or licenses (e.g. SSS, GSIS, Driver’s License, PRC License, TIN, Postal, Company, Voters, Student, Senior Citizen, etc.);

    c.4 Photocopy of Certificate of Live Birth

    c.5 Latest two (2) passport size ID picture;

d. The Membership Application Form shall be signed by the Applicant Member and be noted by the Sponsoring Missioner.

 

Section 4: Guidelines on Registration of Membership

a. The Applicant Member shall pay the prescribed Registration Fee, Annual Fee and ID Application Fee;

b. The filled-out Membership Application Form together with the Official Receipt (OR) of Membership Fee, Annual Fee and ID Application Fee shall be submitted by Applicant Member to the Chapter Secretary for validation;

c. After validation of the Membership Application Form, the Membership Registration Form (MRF) shall be filled-out by the Chapter Secretary in Typewritten or computer-encoded in three (3) copies (1 copy for Applicant Member, 1 copy for Chapter, 1 copy for National);

d. The Membership Registration Form shall be approved by the Committee of Three at the Chapter Level (Chapter President, Chapter Vice President, Chapter Secretary);

e. The Sponsoring Missioner shall now give the Applicant Member a Rosary for a regular devotion and a Membership Ring;

f. The consolidated list of Applicant Member with an attached three (3) copies of approved Membership Registration Form per Applicant Member shall be sent to the General Secretary’s Office for approval of the Committee of Three at the National Level (Supreme President, Executive Vice President, General Secretary) and adoption or concurrence by the Board of Directors;

g. The resolution for adoption and concurrence of the registration of Applicant Members with the encoded Membership Registration Forms shall be sent back to the Chapter Secretary.

 

Section 5: Recording, Archiving and Distribution of Membership Registration Form and Identification Card.

a. A copy of approved, concurred, and encoded Membership Registration Form shall be given to the Applicant Member together with the Identification Card (ID);

b. The hard copies of the Membership Registration Form at the National and Chapter Level shall be Book Bound for physical archiving;

c. The hard copies of the MRFs at the National Office shall be scanned for entry to the Book of Registration at the PBMA Membership Data-base Management System;

 

Article II

 

Section 1: Renewal and Reapplication of Membership Identification Card

a. A member applicant shall present his/her old official Membership ID to the Chapter Secretary for checking of its validity;

b. Upon validity of the old ID, a Membership ID Application Form (MIDAF) shall be issued by the Chapter Secretary, and a prescribed ID Application Fee shall be paid to the Chapter Treasurer.

c. With attached Official receipt and Chapter Clearance, the ID Application Form shall be submitted back to the Chapter Secretary for endorsement to the National through the General Secretary’s Office for verification; the Endorsement Form shall be signed by the Chapter Secretary and approved by the Chapter President;

d. After verification by the General Secretary’s Office, the ID application shall be endorsed to the PBMA Data Management Center for production;

e. Produced or printed ID Card at the PBMA Data Management Center shall be sent back to the General Secretary’s Office for checking;

f. Checked and validated ID Cards shall be transmitted to the concerned chapter offices and be entered into the Book of ID Issuance before distribution to the owner members;

g. Any transactions delegated to any unauthorized person shall be covered with Authorization;

h. All Chapter Offices should maintain a Book on ID Issuance where data on processing of IDs shall be entered, such as; Names of applicants, date of applications, date endorsed to GSO, date received from GSO, and date released to member applicant;

i. All transactions from office to office shall be covered with transmittal report to maintain a proper and organized system;

j. The PBMA Membership ID shall be valid for a period of three (3) years from date of issuance; and subject for renewal thereafter;

k. Renewal of ID shall be 3 months before its date of expiration.

l. Invalid Membership ID shall deprived the right of concerned member to be entertained or avail any services and transactions with the association;

m. Expired ID will be discarded by putting a hole at the center using the puncher by the Chapter Secretary or by the MGS.

n. In case of replacement for lost ID, attached certification certified by the Chapter Secretary and Chapter President on the application.

o. A member may request for ID replacement in case of update or changes on Status, Surname, Chapter and correction on spelling.

p. Membership ID must be presented in all PBMA transactions.

q. All Offices are required to check the validity of the Membership ID.

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